Workgroup Elected Officers from Nominations

as of 20060828 with Page History changes

Introduction:

Sharon mentioned that the recovery workgroup has had an agenda item for 6 or more months since before the proposal. With Sharon planning on not continuing as chair, as she has served for 3 or more years. Bill was elected as vice-chair at a previous meeting.

Co Chairs were discussed to share responsibility for these positions, whereever possible including a consumer where a provider holds a position. Family and other roles undefined.

The Workgroup has discussed incorporating in order to create a legal structure to administer the Proposal funds independently and/or cooperatively with the fiscal agents.

Online nominations were suggested though it was noted that the legalities of electronically voting in Virginia are questionable e-voting comments.

Voting Procedures:

Confirming nominations

People nominated who were not present to accept nominations are to be contacted to confirm before the creation of the final ballot.

Absentee voting

A process for voting absentee was mentioned given that not everyone is available with summer vacations, short notice, etc.

Write In Candidates

Using electronic communications to finalize the ballot before the August 28th vote.

(Nominations largely completed during the face to face elections meeting)

Elections

Voting at the next scheduled August 28th, 2006 RRWG meeting. DONE!

Co-Chairs: Pam M, Wendy G, Beth D

• Facilitate mtgs of RRWG.
• Represent the group to the regional partnership steering committee (incl. small workgroups) reports / verbal presentations.
• Propose the mtg agenda.
• Convene mtg of Exec. Comm. (officers & workgroup chairs) as needed.
• Communicate with RRWG members between mtgs.

Vice-Chairs Bill Y, Sylissa L-W

• [Vice Chairs description?] todo

Secretaries Doug G, Sharon

• Maintain membership list.
• Record minutes and distributes to full membership RRwg.
• Prepare all materials for mtg.

Finance Chairs Phil R, Jim B

• review and fiscal reports
• monitor financial staus of recovery grant $
• report on other recovery funding at local, regional, state, level

Officers Discussion:

Consumers pairing with Providers as co officers suggested.

Creation of job descriptions discussed and reducing the barriers to people accepting positions...

Election Meeting Discussion:

20060828 Jerry's comments based on attending the meeting

1. Write in votes included names put on the whiteboard.
2. Second hand reports of nominated people dropping from the ballot, and at least one other called to clarify interest even when absent from this voting meeting.
3. Jerry wanted to flip two nominations and attempted to confirm interests and skills of finance and secretary positions based on previous meeting nomination 'process', stated and observed skills.
4. A three legged chair position was proposed based on conflicting requirements of the chairs (i.e. some individual consumers nominated wanting supports, others wanting CSB members in the chair positions, but others wanting consumer majority leadership with providers in a mentorship role) plus potential conflicts of interest with some provider's fiscal and executive roles.
5. Jerry's observation that the outgoing chair controlled the voting outcome by changing the ballot process from vote for 2 to vote for 3 for Chair but not consistently for Vice Chair???.
6. Discussion of adding Acting to the title and later motions for limiting term to 1 (One) Year or until formally Incorporated.
7. Noting two chair nominees not present for the election meeting, a potential problem if absenteeism continues...
8. Noting 'secret' voting not allowed...

Page History

20060830 Jerry

1. Created Elected Officers based on Nominations Officers page...
2. Adding Meeting Discussion about the election process...

20060816 Jerry

1. Adding links to (yet undefined) first name user pages for others to create their own personal wiki pages
2. Suggesting individuals create personal candidate descriptions/platforms?
3. Adding more descriptive background text to the Introduction.
4. Suggesting Strike tags to be used to communicate edits until a final ballot version is created?

20060814 Jerry

1. Created (Nominations) this page during the meeting
2. Edited with Sharon (as an example) after the meeting to capture information on the whiteboard
3. One on one training during shutdown and clearing the room.
4. Added bulleted sections
5. Noted the difference between graphical whiteboards and line based character text editing...